For distributors and wholesale companies
One order:
10 minutes 20 seconds
In my own company a shipment takes about 20 seconds: the documents, the e-documents, the waybill, the labels and the message to the client all start from one window.
I remove other manual operations in trading companies the same way — between the accounting system, the website, marketplaces, CRM, the bank, email and the services you already use.
Oleksandr Kozachenko · entrepreneur, backend developer, 20+ years in trade
- No advance paymentYou pay once you have accepted a finished stage.
- A fixed price per stageThe result and the price are clear before we start.
- The code stays with youThe access and the documentation too.
Between the systems
Where the manual work still sits between your systems
What usually eats the most time is not the accounting system, the CRM or the marketplace itself, but the moves between them: copy, check, create a document, carry a number across, pass it to the next person.
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Order → accounting
An order from the website or a marketplace becomes a document in the accounting system with no re-typing.
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Shipment → waybill → e-documents
The documents, the carrier, the labels and the message to the client all start from one process.
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Partner → invoice
A dealer sees their own prices and stock and puts together a routine order without a manager.
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Bank → settlements
The statement is fetched and posted automatically; the payments it cannot match are left to a person.
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Competitors → price change
The system checks the sites you care about on a schedule and shows only the changes that matter.
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Accounting → owner's report
Sales, margin, stock and receivables are already there when you need them.
The routine done by hand
Does this look like your process?
If your team moves the same data between systems every day, opens several services for a single order, or regularly assembles the same report — that work is worth measuring.
Not every line has to be automated. Usually it is enough to find the one or two processes that take the most time and start there.
Sales manager
- Re-types orders from the website and from email into the accounting system by hand
- Issues a waybill in the portal of Nova Poshta, the main Ukrainian carrier, and forwards the tracking number to the client by hand
- Builds a quotation in Word / Excel for 20–30 minutes
- Checks stock and prices before every reply to a client
Accounting
- Posts the bank statement by hand several times a day
- Types supplier invoices from PDF by hand
- Uploads documents to Vchasno or M.E.Doc — the Ukrainian e-document services — and signs each one separately
- Digs for signed documents from past years
Warehouse and purchasing
- Prints labels and waybills from different programs
- Reconciles stock on the website and in the accounting system once a week
- Browses competitor and supplier websites to find out who changed a price
- Searches the carrier's portal for the client's latest address
Director
- Asks for a report and waits a day or two
- Cannot see margin per client or sales per manager without Excel
- Cannot remember when the database backup was last checked
- Every discount and every non-standard order waits for one person — the director or someone trusted
Live demo
Three demos you can try right now
Nothing to install and nothing to sign up for: it all runs in your own browser.
What I automate
Five processes automation most often starts with
These are not service packages. On the first call we look at where the manual work actually sits in your process, and start with the part that costs the most time.
Not a distributor? Online shops · Retail chains · Manufacturers
I do not replace a system that works. I remove the manual work between the systems.
Cases from my own business
What already runs in my own company
I came to automation not as a consultant-developer but as the owner of a trading company. Below are the processes my own team actually uses.
The times in the cases are my own estimate of the real process before and after automation. The result in your company will depend on your volume and your current process.
Manual-work calculator
How much time this process takes
Enter a rough order volume and the time one order takes a person today. The calculator shows the order of magnitude — the scale of the process, not a promise of savings.
The sum is simply orders × minutes. How much of that time can actually go depends on the process, and that shows up in the first walkthrough.
Why me
I know this process from both sides — as a business owner and as a developer
I have spent over 20 years in trade: retail, B2B, wholesale, e-commerce. Since 2016 I have been running my own trading company.
When there was too much manual work between accounting, the website, documents, carriers and the bank, I started automating those processes myself. Since 2022 I have been writing backend code and integrations in Python.
So on the first call we do not talk about “features” but about your real process: who does what, where the time goes and which step is worth removing first.
You deal directly with the person who takes the process apart and writes the code.
How the work goes
We start from your process, not from a specification
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A conversation
30 minutes on the process: what repeats every day, between which systems the data is carried, and where the team spends the most time.
Result: we know whether there is anything worth automating at all.
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Audit and plan
I break the process into steps, pick the first stage and fix its result, its deadline and its price.
Result: you know exactly what you will get before the work starts.
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One finished stage
The work goes in small stages. First I show you the finished result — you accept it, then you pay for the stage.
Result: you pay only for what you have already seen and accepted.
- no advance payment;
- a fixed price for every stage;
- contract, invoice, completion certificate;
- the code, the access and the documentation stay with you;
- 30 days of fixes within an accepted stage;
- after that — as needed, with no obligatory retainer;
- a reply on working days within 2 working hours.
Request
Show me the process you would like to stop doing by hand
There is no need to prepare a specification. Describe it in your own words: what the person does, in which systems and how often.
I will look at whether automation makes sense here and where it is worth starting.
- Write an email If you want to send a document or an example.
- KozachenkoAutoBot For a short description or a voice message.
- You get a confirmation letter straight away: the request has arrived.
- Within one working day I write or call and we agree on half an hour to talk. I hold that conversation personally.
- After the call — a short audit and a plan with a fixed price per stage.